GREAT
LAKES CHAPTER, VCOA
Meeting
Minutes
Tuesday, January 17th, 2012 – 5:30 p.m.
Clara’s in Lansing, MI
In
Attendance:
David
Irvine, President
John
Northup, Co-Treasurer
John
Hay, Member
Ellis
Hay, Member
Acting
Secretary, David Irvine, for Daryl Tammen, Secretary
I.
Old Business -
5 minutes
A.
Review
of November 12th, 2011 minutes – review, no discussion. Action items are in
this month’s agenda.
C.
Bylaws – The group discussed Tim’s research of VCOA and VSA bylaws, and the
fact that the groups are quite different. There did not seem to be any interest
in merging them nationally. The group also discussed if we needed bylaws. Our
group has been informal, and the discussion was that it did not seem it would benefit
or be worth the effort – CLOSED.
D.
Previous minutes printout will be mailed to Daryl via John and Nancy who have
to send documents to Daryl in the future. David has electronic versions of all
and will give to Daryl if he believes he would like to have them. The minutes
are also on our web site for the past two years - CLOSED
II.
New Business
= 55 minutes
A. Installation of
officers:
•
John David Irvine –
President
•
Daryl Tammen – Secretary
•
John Northup –
Co-Treasurer
•
Nancy Northup –
Co-Treasurer
Daryl
was unable to attend due to the weather. David will call discussion of
Secretary duties and how the board can help / communication among board members
and distribution of minutes. Once the minutes are approved by the board, the
Northup’s will provide distribution to the members via e-mail and forward to
Paul Fletcher, Webmaster, will be done by John and Nancy. The minutes
will be included as our communication for "off" meeting months
(February, April, June, August, October and December). The President will
submit an e-mail for distribution on Meeting Months, but may also include a
message when minutes are distributed.
B.
Treasurer’s report & new banking requirements – John and Nancy reported the
balance was $942.05 plus $12 for a renewal at our meeting from John Hay. John
and Nancy shared a list of expenses for the past four months and asked for reimbursement
of $146.60 primarily for postage, laminated pouches and ink for self-inking
endorsement stamp. John and Nancy posed the question what do we do with the
remaining 26 pins that have a value of $5 each. They can be kept for new
memberships, given as a courtesy to a neighboring chapter (limit 1) and no need
at this time to create more for an incentive. Almost everyone has one, with the
exception of about 10 memberships. Will re-review “pins” in 2013.
There
was discussion of looking at windshield decals, and the design of a new logo
for this and possibly hats; Ellis suggested calendars with our events listed
and photos of our members’ cars that can be printed online. The goal would be
to have them done and ready for the show. Tim knows some graphics people, Daryl
had expressed an interest in creating one, and John Hay would see what he could do
to research logos, hats and other ideas. All are invited to share at the March
meeting.
C. Web
site / Facebook / Calendar of events to Rolling – there was discussion of these
items and other ways of better serving the members. It was agreed that our web
site needed some revisions. Some have already been sent to Paul. Classifieds
that are old need to be removed and new ones inserted. There was discussion
about John Northup’s contacting Jan Nystrom at Rolling about the calendar of
events, and also ensuring that our meetings are listed as a link to our web site
for the most up to date information, rather than posting the dates that may
change. Other suggestions for the web site included links to various Yahoo
groups that are Volvo related, and other links.
D.
Suggestions from chapter members – David shared the expression of interest
to have activities on the east side, brought to him by one of our new members, Hunter Wright. Hunter also suggested Saturday
meetings occasionally. Hunter will research various “auto themed” places and
restaurants and can send them to the board for review. There was also
discussion of possibly doing a fall color tour planned well ahead of time.
E.
Spring Dust off, April 27th and 28th, 2012 – John and
Nancy Northup
1. Survey to get a "count?" – decided that people can just e-mail Treasurer@greatlakesvolvoclub.org
2. Other details/promotion – John Northup has been reaching out to
other chapters, including Horst at the Buckeye Chapter. Thank you!
3. The Northups confirmed our appointment with Jack
Miller, a third generation owner of the Ypsilanti's Automotive Heritage Museum,
the oldest Hudson Dealer. They also had been in touch with Steve Wilson from
the Michigan Fire House Museum, and checked out the lunch site, the “Sidetrack”
run by a woman called “Frenchie”. The group
decided that we could have our May meeting at this site on that Saturday, April
28th, 2012.
F. Volvos at the
Gilmore IV – Tim - committees formed. Tim is to report more in March.
He is working on a budget, a list of volunteers, and several members have
expressed an interest in helping, including Al Bulgrin and Gary Hershoren.
G. Other
activities/ideas for the next year – fall color tour. Anyone interested in coordinating
can either come to the March meeting or express an interest to one of the board
members.
H. Open Discussion –
Discussion of just having our January meeting be a “virtual” one due to the
weather. Vote was unanimous to do that.
I.
Our next meeting will be Tuesday, March 20th. 2012
President
Irvine adjourned the meeting and wished everyone a safe drive home!
January 31 – Late Breaking News from
Daryl Tammen:
I saw the ad in Rolling magazine about the June 1-3 Volvo meet in St Louis. I called the hotel and made reservations for Bonnie and me for Friday and Saturday night. The hotel is located very near the area where the meet is to be held and it looks like a very nice hotel. When I first tried to make reservations online, it showed the cost of the room was $199 per night. I was having trouble with the online reservation, so I called and found that the Volvo rate is $140. The article in Rolling indicated that there are limited rooms available.
The hotel listed in Rolling is the Chase Park Plaza. For reservations, call: 314-633-3000. Their website is: http://chaseparkplaza.com/