GREAT LAKES CHAPTER, VCOA

Tuesday, November 12th, 2011

Members present

Tim Cox, President

John and Nancy Northup, Co-Treasurers

David Irvine, Secretary

Daryl Tammen

James Webb

Gary Hershoren and Ilene

Treasurer’s Report

John and Nancy reported that including dues received at 11/12 meeting, the current balance stands at $933.95. Reminders are going out to those who are due. We are getting good response.

President’s Report

OLD BUSINESS: None.

NEW BUSINESS: Bylaws –Tim informally enquired if VSA and VCOA had thought of merging but mission of clubs different (VSA more racing), and there is a distinction between VSA East and West. No news that Tim was able to get on what other clubs have done at the Volvo Sports of America (VSA) West Coast meeting.

ACTION ITEM: Tim to follow up with the guy in Kansas to see if they have any bylaws to review.

Tim reported about the VSA meeting in Malibu. It was a hoot. There were two 1900s and 85 1800s, with about 135 cars total. Concourse judging and very organized. Mike Dudek of IRoll had organized an event the night before the meet. There were people who had to park on the streets, with people surfing. A guy with an original Jensen was hit when he left. Car may be totaled. The group took a drive in the canyons, which ended up in Thousand Oaks. The museum there was wonderful. A link to Tim’s shared photos was included in our previous newsletter. Roger Fritz loaned Tim his 1800 for the weekend. He showed up in a 122 wagon to pick Tim up at the airport. Tim shared the Volvos at the Gilmore event and many seemed interested in coming next summer. Fliers were also given by Jim Blett at the Watkins Glen event that was held simultaneously on the east coast. The next VCOA national event is in San Francisco. This could help our event if some feel it is too far to travel to the west coast. Tim has applied to be a member of the VCOA National Board of Directors. He is checking to see if he needs to be on a local board to also be on the national board.

Tim suggested that there be two co-chairs for Volvos at the Gilmore IV so that there can be some continuity and transfer of knowledge for future events. There was a vote that Tim could be co-chair and the committee work soon on getting an additional co chair who would help with this year’s event, and be groomed to help with another event in two years. The motion was approved and seconded. Tim wants someone to work with him to document and make the Volvos at the Gilmore IV more self perpetuating and easier to promote and make self sustaining for the future. Whoever is elected President, Secretary and Treasurers would help with this. More help is needed and a second person to co-chair would help immensely. This is Tim’s last meeting as President. He’s not going away and will continue to be involved. We have had national recognition in our club. He is wanting this club to continue to thrive. Nancy has noted that whoever is elected President should be given authorization to write checks.

Hunter Wright, a new member from the Saginaw area, sent an e-mail to the board suggested setting up a date to have the club meet at the North American International Auto Show. Between now and December, if someone wishes to set a date and time to meet, this certainly can be done. David Irvine is going on the Monday of Martin Luther King Day.

John Northup has done research on a Spring Dust off, with dates suggested as Friday April 27^th and Saturday the 28^th as our first choice, with May 4^th and Saturday May 5^th as a backup. The dinner for the Gilmore Car Museum members is in early May, usually on a Friday. John and Nancy shared a wonderful packet with a proposed agenda (see attached) with suggested hotels and brochures. Tim suggested inviting the Ohio Chapter. We may be able to use a private room for our lunch at the Sidetrack Bar and Grill where we can hold a chapter meeting on April 28^th in lieu of our May meeting in Lansing. Limited parking at Fire house Museum. Side street for parking and can shuttle people as needed. The group unanimously voted to approve the proposal. Thanks to John and Nancy for their hard work, and I believe Gary Hershoren who helped to do site visit.

Officers:

No write ins have been put into the election so far, but anyone can be nominated.

ACTION ITEM: David to send a separate e-mail outside of the December news to remind members to vote.

There was discussion of getting a hard copy of the previous minutes for the new Secretary. This will be completed by the January Meeting.

ACTION ITEM: David to print out copy and put into a folder.

The next meeting will be on Tuesday, January 17^th at 5:30 pm at Clara’s Restaurant in Lansing, with a snow date being Tuesday, January 24^th, 2011. An e-mail will be sent out by Noon on Tuesday the 17^th if the weather is bad.

The meeting was adjourned at 1:00 pm.

Respectfully Submitted by David Irvine

November 12, 2011