Clara’s Restaurant, Lansing, March 15th,
2010
Minutes of meeting
Members present:
Tim &
Harriet Cox, President and First Lady
David
Irvine, Secretary
Dick
Milleson
Kurt
Coon
Gary
Cooper
John
& Nancy Northup, Treasurers
1.
Dust off – Northern Indiana Museum Crawl, Friday,
Shipshewana, Nancy & John coming early. John and Nancy to
look for cheaper locations. George Downs may come from Oklahoma! Both
the Hostetler museum and the Studebaker museum staff will give us a guide. Essenhaus is in
Middlebury www.essenhaus.com. In
mid-April, contact Paul Fletcher to get the list of those registering.
- About $700 in account. Not expecting too many expenses, since the national registration has a budget built in. Mr. Irvine requested that the “cake” for the 1800 Birthday be covered by local expenses. Will order a cake from Costco and have a “photo” of an 1800 on the cake.
- Some people are booking at Bay Pointe for the weekdays before. Wednesday will be a cruise in to Gilmore and then to Bay Pointe for the Key West night. David is offering to stuff goody bags at his house on Thursday night. VCOA continues to look for a dinner speaker. Tim contacted Roger Moore’s agent, but he is unable to attend. VCOA is talking to Pelle Petterson. Maple Hill Volvo club people will buy t-shirts which are about $1200. Have about $1500 to devote along with Volvo Sweden and US about helping with Pelle Petterson expenses to get him here. Rent a big screen to have a presentation by Gary Ramstead (former Volvo employee and VCOA board member. Scott Pepper has a trivia challenge on Friday night. The hotel will give us the “bar” with the tourist bureau answering questions. Kalamazoo tourist bureau suggested doing a cruise to the Kalamazoo Air Zoo. Kid friendly with a space shuttle simulator (rides are at a cost, admission is free). Talk about doing the Model T driving on Saturday AND Sunday. Discussed a “cruise” on Sunday around lakes south of Kalamazoo and drive from the hotel around and then to the Air Zoo. Then to Gilmore in PM for driving school.
- Dick is looking at prizes and Gary is looking for goody bags (150 is the goal). Tim was in contact with Rich Gordon of IPD. Review list of additional sponsors. Dick - Tire Rack. Tim - Swedish Engineering. David asked JK Productions to produce a DVD but they are unable. Photography- guy from Wisconsin, a volvophile has been recommended. Tim to follow up on photographer as there will be a cost involved. Tim and Dick met with Clarion hotel in Kalamazoo which is the host hotel and Maple Hill to ensure they are the “host” dealer and will cover costs. Dick to drive up and meet with Volvo Heavy Truck to see if they can bring one.
a.
Friday night activities – Al Bulgrin
b.
Check in – Paul and Nancy
c.
Door prizes / Raffles – Dick
with help.
d.
Car Games – Dick
e.
Birthday Party - David Irvine
f.
Goody Bags / Goodies - Gary Cooper
g.
T-Shirt Sales – Tim – Dealer making t-shirts
h.
Sunday Cruise and Box Lunch
i.
Registration Form Design – done and logo done as well
j.
No charge for Vendors
k.
Daryl Tammen will help us find Sunday cruise
route, not a lake drive now. See above.
l.
Parts swap – will not charge vendors
6. John Sandrock from the Eyes on Design show at the Edsel Ford House is having their annual fundraiser show on Father’s Day. They have asked to have “Swedish” examples from the 1960s, such as 444’s, 544s, 122s, 123s, 140s, P1800, P1800S models. Rather than open this up to the club and being flooded with John needs to have cars selected soon and was hoping our board members could talk today and get names fast. David has already contacted Michael Schultz and his 123GT is not presentable. Tim is going to try to get some names of people in Canada. Note that they mentioned interesting “cars of the 1960s” but these are any cars, not just the Swedish ones. Let’s try to get him names within a week.
Respectfully submitted,
